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Procurement Management Division
Date published: Nov 26 2019 12:00 AM
Formulates and implements policies, plans and programs pertaining to the Department’s procurement requirements/activities, purchasing, contract management and monitoring towards the effective utilization of existing procurement systems and procedures in compliance with the government rules and regulations.
BAC Secretariat Section
- Provide secretariat and administrative support to the Bids and Awards (BAC) Committee;
- Organize and make all necessary arrangements for BAC meetings and conferences;
- Prepare minutes of meetings and resolutions of the BAC;
- Take custody of procurement documents and other records;
- Manage the sale and distribution of Bidding Documents to interested bidders;
- Advertise and/or post bidding opportunities, including Bidding Documents, and Notices of Awards;
- Assist in managing the procurement process;
- Monitor procurement activities and milestones for proper reporting to relevant agencies when required;
- Consolidate Project Procurement Management Plans (PPMPs) from various units of the procuring entity into one (1) Annual Procurement Plan (APP) with the assistance of the Procurement Planning and Contract Management Section, as necessary, and make them available for review;
- Act as central channel of communications for the BAC with end users, project management office/s, other units of the line agency, other government agencies, providers of goods, infrastructure projects, and consulting services, observers, and the general public.
Procurement Planning and Contract Management Section
- Coordinate and monitor all procurement activities of the agency;
- Provide technical assistance to the end-user units in the preparation of their Project Procurement Management Plans (PPMPs);
- Manage and monitor all phased of the procurement process;
- Create and maintain a price monitoring list of goods and services regularly procured by the agency and a list of suppliers, contractors and consultant;
- Monitor compliance with the terms and conditions of the procurement contract;
- Coordinate with the end-user for the acceptance of goods and services;
- Coordinate with the Finance Unit for payment of contracts;
- Initiate review and assessment of performance and recommend sanctions to the head of the procuring entity, through the Bids and Awards (BAC0, against erring suppliers, contractors or consultants, including the forfeiture of performance security and blacklisting;
- Assist in the contract management activities and provide technical support whenever necessary.